Published: 1. October 2025
A Day in the Life of an Event Manager Behind the Scenes of a Cape-Free Superhero
Event manager. Outwardly a smiling, calm person who seems to have everything under control. Inside? A brain running at 200%, eyes on the clock, and legs in motion from dawn to dusk. If you haven’t lived it, you won’t get it. If you have – you’ve probably repressed it. Because after midnight, the brain simply reboots.
So… what does a typical day look like when I’m running an event in the field?
05:00
Alarm. Not the gentle tone on the phone. The old, brutally loud and nasty one. I need certainty. While the rest of the world is still in the second phase of REM sleep, I’m searching for my travel mug and my soul. I slightly burn my tongue on coffee and D‑day can begin.
06:00
I’m at the base packing the last things: leftovers of equipment that “didn’t make it” yesterday because a colleague left early “for the dentist”. Headlamp? Tablet? Set of ciphers? Maps? Sugar for coffee or at least something sweet? My own sanity? Hopefully I’ve got it all!
06:20
Heading out. Driving headlong – if the highway allows. :-) Soon there are jams, potholes, the radio loses signal and Spotify drops mid motivational podcast. At least I’m fine‑tuning logistics in my head. On the way I remind myself of clients’ names, where checkpoint no. 3 is and what we packed this time into the “just in case” box.
09:00
I’m on site. Finally. Preparations are running at full speed. Checking checkpoints, activating apps, placing tasks, coordinating with the technician, the hotel and above all with the client. Smile! Sometimes I also look for a lost cable or car keys.
11:00
The big “A” Action starts. I look fresh. I radiate energy. The team introduces me as someone “who has everything under control.” Reality? I’ve got a list of crisis scenarios in my pocket, GPS coordinates of the nearest hospital in my head and under my hoodie a sweaty shirt that could tell its own story of courage and sweat.
15:00
The tension slowly fades. For the first time all day I laugh without pretending. I start to believe nothing will go wrong today. The client looks satisfied, teams are in full swing, the atmosphere is almost like a festival. My head’s spinning a bit – probably because my last meal was coffee with stress around six in the morning. Maybe I should eat. Maybe.
19:00
The event is over and everything went well, but is it really over? Theoretically. Practically I still have to:
– pack up the checkpoints,
– collect leftover creativity from the teams,
– clean the location so it looks like HOTROCK was never there,
– say goodbye to the client and get back behind the wheel.
20:30
Back at base. Anyone who thinks the work is done has never organised anything. I unload the car in stages – depending on how much I want to collapse on the asphalt and pretend to be part of the logistics décor. Still have to check the equipment, find chargers, write down notes.
21:00
Really going home. In the rearview mirror I see my own face and think: “If I survive this, I won’t do it again tomorrow.” And of course tomorrow I’ll do it again.
22:00
Home. The rest of the family is asleep or pretending they don’t know me. Shoes off. Head off. But I still rewind the day in my mind. And I feel good about it. No… I feel really good about it.
And why do I do it? Because there’s something beautiful in all that chaos. Because every team is different. Every event is a new unexplored galaxy. Because I simply love that mix of adrenaline, chaos, laughter, stress and satisfaction.
Would you like your team to experience a day like this? We’ll prepare it for you. From 05:00. With love.
